Client: A National Museum and Archive Authority
Challenge: The client needed to digitise a vast collection of fragile historical manuscripts dating back centuries. These documents were at risk of deterioration, limiting public access and scholarly research opportunities. This included both paper-based records and records that had been captured onto microfilm.
Solution: Abergower deployed state-of-the-art non-contact scanning technology, ensuring high-resolution digitisation without damaging the original artifacts. Abergower also used its specialist microfilm conversion systems to convert the film to searchable digital content. We implemented a bespoke digital archiving system, incorporating metadata tagging and an intuitive search function.
Outcome: The project resulted in over 1,500,000 digitised pages, now accessible via an online portal. Researchers, historians, and the public can explore the collection remotely, reducing physical handling and ensuring long-term preservation.
Client: A Major Hospital Network
Challenge: The hospital relied on paper-based patient records, making it difficult for medical staff to quickly access patient history, leading to delays in treatment and administrative inefficiencies.
Solution: Abergower designed and deployed our operational management system to process our digitised output into a secure electronic health record (EHR) system. This involved digitising millions of patient files to extremely high accuracy levels and carrying out a 100% quality control process on every single page. We installed our systems processes and people within our client’s location and project managed all aspects of a complex process. The system included automated indexing and integration with existing hospital management software. We also provided 20 new terminals based around the hospital to allow multiple points of access for clinicians to access the new system.
The project was delivered to our ISO 9001 Quality Management and ISO Data Security Standards
Outcome: Medical staff can now retrieve patient records instantly, leading to improved patient care and a 60% reduction in administrative overhead. The hospital also achieved compliance with national healthcare data protection regulations.
Client: A Top-Tier Law Firm
Challenge: The firm stored thousands of legal case files in physical archives, resulting in difficulties in locating crucial case documents and compliance risks due to lost or misplaced files.
Solution: Abergower implemented an advanced digital document management system, enabling efficient scanning, categorisation, and secure storage of all case files. Optical Character Recognition (OCR) technology was used to make documents searchable by keywords.
Outcome: Lawyers and legal staff experienced a 70% improvement in case file retrieval speed, enabling better case preparation and improved client service. Additionally, the firm ensured full regulatory compliance with data retention laws.
Client: A Leading Financial Institution
Challenge: The institution needed to modernise its record-keeping to comply with stringent financial regulations and enhance operational efficiency in handling customer transactions and historical financial records.
Solution: Abergower developed a custom digital records management system that provided encrypted storage, automated compliance checks, and real-time audit tracking.
Outcome: The solution improved regulatory compliance, reduced document retrieval time by 80%, and enhanced data security, protecting sensitive financial information from unauthorised access or loss.
Client: A Central Government Department
Challenge: The department managed millions of paper-based records, leading to inefficiencies in retrieval, storage costs, and compliance challenges.
Solution: Abergower implemented a comprehensive document digitisation and electronic records management system, ensuring compliance with government regulations. Our AI-powered classification and retrieval system streamlined access to critical files.
Outcome: The project significantly reduced document retrieval times from days to seconds, improved data security, and enabled remote access for authorised personnel, increasing operational efficiency by 40%.
